top of page
Process automation case study using the ROI-FIRST approach
Payroll & Personnel Processing
Industry
Business Services / Outsourcing
Date
Mar 23, 2026
Recommendation
✅ AUTOMATE
Time saved
From 6 to 1.2 business days per monthly cycle
ROI Automation, recommendation and costs
COP
currency $:
Level of Automation | % Automation | Cases x Month | Time x Case (hours) |
|---|---|---|---|
High | 80 | 1 | 48 |
Personas Involucradas | Nivel de Cargo Promedio | Average Monthly Salary | Real Company Cost with Benefits |
|---|---|---|---|
4 | Level 3 (Coordinator) + Level 4 (Senior Analyst) | 4.250.000 | 6.517.000 |
Monthly Operational Cost | Annual Operational Cost | Estimated Monthly Savings |
|---|---|---|
5.213.600 | 62.563.200 | 4.170.880 |
Estimated Annual Savings | Year 1 Investment | Net Benefit Year 1 |
|---|---|---|
50.050.560 | 10.228.950 | 39.821.610 |
Cumulative Net Benefit 3 Years | FTE Equivalente Liberado |
|---|---|
121.393.230 | 3.2 |
Power in Numbers
389
ROI Year 1 (%)
2.5
Payback (months)
4.89
Cost/Benefit ratio
✅ AUTOMATE
This process is highly repetitive, follows fixed calculation rules, and occurs monthly with significant human cost. 80% of the work (data collection, calculation, PDF generation, archiving) is automatable. Positive ROI from month 3. For every dollar invested, $4.89 is returned.
Signs of inefficiency detected
• Heavy manual follow-up between HR and Accounting • A process nobody wants to handle because it's tedious • Email approvals creating bottlenecks • No traceability of who approved which payroll updates • Dependency on 1–2 key people who hold the master Excel knowledge
bottom of page