Commercial Datasheet Approval & Management
Industry
Manufacturing
ROI Automation, recommendation and costs
MXN
currency $:
Nivel de Automatización | % Automatizable | Casos al Mes | Tiempo por Caso (horas) |
|---|---|---|---|
High — notifications, approvals, traceability, and dashboards | 95 | 87 | 0.5 |
Personas Involucradas | Nivel de Cargo Promedio | Average Monthly Salary | Real Company Cost with Benefits |
|---|---|---|---|
3 | Mixed: Coordinator (Level 3), Senior Analyst (Level 4), Support Staff (Level 6) | 17.000 | 22.950 |
Monthly Operational Cost | Annual Operational Cost | Estimated Monthly Savings |
|---|---|---|
17.017 | 204.203 | 16.166 |
Estimated Annual Savings | Year 1 Investment | Net Benefit Year 1 |
|---|---|---|
193.993 | 37.166 | 156.827 |
Cumulative Net Benefit 3 Years | FTE Equivalente Liberado |
|---|---|
470.481 | 0.7 |
Power in Numbers
422
ROI Year 1 (%)
2.3
Payback (months)
5.2
Cost/Benefit ratio
✅ Automate
95% of the process is automatable. The current model consumes 43.5 hours per month per person across three roles — all spent on tracking, reminders, and manual data entry into the ERP. The financial case is clear: MXN $193,993 in annual savings against a MXN $37,166 investment yields a 422% ROI with a 2.3-month payback. Beyond the numbers, the process is perceived as tedious and low-value by the team — making it a strong candidate for automation that also improves morale and frees capacity for quality work that actually moves the business.
Signs of inefficiency detected
High manual follow-up volume (20 datasheets/week). Approvals managed via WhatsApp and email with no formal record. Process perceived as tedious by the Quality team. No visibility into cycle status without calling or messaging. 5–8 business day cycle time per datasheet. Critical dependency on 1–2 people for ERP entry. No audit trail for approvals or observations.